Job Description

Job Details

Working Title: Executive Assistant

Job Class: Office & Administrative Specialist, Principal or Exec 2

Agency: MN Department of Natural Resources

• Job ID : 89092
• Location : St. Paul
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers
• Date Posted : 09/22/2025
• Closing Date : 10/13/2025
• Hiring Agency/Seniority Unit : Department of Natural Resources
• Division/Unit : Commissioner's Office
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $24.12 - $32.54 / hourly; $50,169 - $67,683 / annually (OASP); $26.12 - $36.23 / hourly; $54,329 - $75,358 / annually (Exec 2)
• Classified Status : Classified
• Bargaining Unit/Union : 217 - Confidential/Unrep
• FLSA Status : Nonexempt
• Telework Eligible : Limited
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

ATTENTION APPLICANTS: This vacancy is being announced at two different job classes at the same time: Office & Admin Specialist Principal and Exec 2. Only one position is being filled; the final class and starting salary is dependent on the successful applicant’s qualifications. There is only one Job ID for this vacancy, and you will be considered for the highest classification for which you qualify.

The Minnesota Department of Natural Resources is seeking an Executive Assistant to provide advanced-level administrative support functions to the Minnesota Department of Natural Resources (DNR) Commissioner's Office. The Minnesota DNR is committed to working with all Minnesotans to conserve and manage the state's natural resources, to provide outdoor recreation opportunities, and to provide for commercial uses of natural resources in a way that creates a sustainable quality of life.

The Executive Assistant is part of a multi-person administrative support team that provides seamless coverage and support for all members of the Commissioner’s Office. The successful candidate for this position will work collaboratively and independently, under limited supervision, to support the Commissioner’s Office executives and other personnel in the execution of their responsibilities. The duties of this position include:

• Maintaining and monitoring daily calendars/schedules for the commissioner and deputy commissioner, including prioritizing meeting requests and resolving scheduling conflicts.
• Tracking review and signature items and their due dates to help ensure timely completion and ensuring timely information flow among members of the Commissioner’s Office and between the Commissioner’s Office and others within DNR.
• Monitoring the commissioner’s general email box and voicemail account, including triaging messages and processing daily mail.
• Making travel arrangements and completing expense reports.
• Helping to plan meetings/special events.
• Formatting and proofreading correspondence.
• Contributing to the overall function of the Commissioner’s Office through general administrative tasks.

This position also represents the Office of the Commissioner in communications and interaction with internal staff and external stakeholders. The successful candidate for this position must be highly motivated, function both independently and as an integral member of a team, produce accurate work products, anticipate and address issues proactively, and exercise prudent judgment in handling demanding, competing, and shifting priorities.

This position is primarily office-based. The employee may be eligible to telework on a limited basis, which is subject to change based on the needs of the office. If approved for telework, the employee would be required to complete a telework agreement.

Qualifications

Minimum Qualifications

• Customer service skills sufficient to provide prompt, courteous, and accurate information to internal and external stakeholders via email, in person, or over the phone.
• Advanced interpersonal/human relations skills sufficient to interact effectively with all levels of management and staff and maintain the highest level of confidentiality.
• Ability to manage complex/busy schedules and calendars, including prioritizing requests and resolving scheduling conflicts that may arise on short notice.
• Organizational skills and the ability to track information, including official documents for review and signature, and manage multiple projects of varying size and complexity.
• Demonstrated ability to work independently and as part of a team.
• Skills in MS Office and Adobe products sufficient to produce high-quality documents and correspondence, manage workflow, and operate in both virtual and in-person work settings.

In addition to the qualifications listed above, applicants must also meet the following criteria in order to qualify for the Exec 2 classification:

• Experience as an executive assistant or office manager that includes interacting with executives and senior managers and their assistants.
• Ability to review materials to ensure they are ready for review by Commissioner’s Office executives and other personnel and proactively take steps to have any deficiencies addressed for materials that are found to be lacking or incomplete.

Preferred Qualifications

• Experience working with or supporting executive-level leadership.
• Experience with accounts payable activities and fiscal control procedures.
• Experience in a public sector setting, including working with or supporting elected or appointed officials

Additional Requirements

No driving duties are required.

Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodations.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must be legally authorized to work in the United States without sponsorship for employment visa status (e.g. H1B status).

It is policy of the Department of Natural Resources that all candidates submit to a background check prior to employment. The background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education Verification
• Employment Reference / Records Check
• License / Certification Verification

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to

Contact

If you have questions about this position, contact Bridget Toskey at bridget.toskey@state.mn.us or 651-259-5037.

If you are an individual with a disability and need reasonable accommodation to assist with the application process, please contact the ADA Coordinator at ADA.DNR@state.mn.us. To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Hannah Ziemann at hannah.ziemann@state.mn.us.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.

Job Tags

Hourly pay, Full time, Temporary work, Part time, H1b, Work at office, Local area, Remote work, Work visa, Monday to Friday, Shift work, Day shift,

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