Job Description

✍ Short Description:
We’re looking for a proactive and detail-oriented Executive Assistant to support Floowi’s sales and recruitment teams. You’ll handle CRM management, administrative and operational sales processes, client follow ups, and assist in a variety of tasks to ensure smooth operations.

💰 Compensation: Competitive salary in USD.

🌎 Location: 100% Remote

🗣 Language Requirements: Professional English (C1) – written and spoken

😀 What We Offer:

• Fully remote work with a flexible schedule
• Exposure to international clients and projects
• Collaborative, fast-paced, and supportive work environment
• Opportunity to grow into expanded operational or client-facing responsibilities

💼 Responsibilities:

• Maintain and update HubSpot CRM with accurate client and lead data.
• Track sales process stages from scheduled meetings to signed agreements.
• Manage documentation, including proposals, agreements, and workflow coordination.
  
• Ensure smooth handovers between sales and recruitment teams.
• Send updates and follow-ups to clients via email or messaging (no live calls/meetings).
• Maintain clear, professional, and timely written correspondence.
• Assist the sales and recruitment teams with tasks that come up as needed.
• Support special projects and internal initiatives.

✅ Qualifications:

• 1–2 years of experience in administrative, sales support, or executive assistant roles
• Professional English (C1) with excellent written communication skills
• Highly organized with strong attention to detail
• Proactive and adaptable to changing priorities

🔍 Preferred Qualifications:

• Experience with CRM tools (HubSpot)
• Experience in a remote work environment
• Familiarity with sales or recruitment processes

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